Day and Overnight Camp Authorization for Children in Care

The Children’s Administration recognizes the recreational, educational and social value of a camp experience for children/youth. Camp is generally viewed as a normal childhood activity. Camps are oftenunlicensed/unregulated or monitored. Children/youth attending camp are outside of our immediate care and control during the camp experience. It is essential that social workers and caregivers adhere to the following authorization procedures that are designed to optimize safety as children and youth participate in camps.

Day Camp: Day camp is defined as a half or full day educational and social/recreational activity that may occur in lieu of day care during the summer months. Day camps are generally offered from 1 week to multiple weeks over the course of the summer and are typically available to children from 5-12 years of age. Day Camp may or may not require payment for the activity.

Authorization Procedure for Day Camp:
1. Social Worker will complete a child specific Exception Request (DSHS 06-210) that will include (be accompanied by) the following:
a. The selected day camp (Name, address, phone number)
b. Any associated costs
c. A brochure or web site that describes the camp and its location and provides clear contact information and a                description of how the camp provides for background checks for camp counselors, teachers, volunteers etc…
d. Supervisor, Area Administrator and Delegated Authority will review and authorize the Exception Request.
e. Approved Exception Request will be logged and tracked in the Region
f. Approved Exception Request will be routed to the appropriate Fiduciary for action
i. If the Camp provider does not yet have a provider number a Provider Action File request will be completed by the      requesting Social Worker.
g. Once the Exception Request is approved enrollment for the child/youth may occur

Overnight Camp: Overnight camp is defined as a recreational activity for children and youth lasting several days to a week or more and requires the child/youth to remain in the camp environment overnight. Overnight camp is typically offered to children and youth 10 -18 years of age. Overnight camp takes children out of CAs immediate care and custody and requires additional safeguards and approvals be in place prior to registering or permitting the child/youth to attend camp. Overnight camp will not be authorized beyond 1 week.

Authorization for Overnight Camp:
1. SW will complete a child specific Exception Request (DSHS 06-210). The request will include (be accompanied by) the following:
a. The selected overnight camp
b. Any associated costs
c. A brochure or web site that describes the camp and its location and provides clear contact information and a
description of how the camp provides for background checks for camp counselors, teachers, volunteers etc…
d. A signed release/permission from the legal parent (s) Reasonable efforts will be made to obtain parent(s) travel
approval.
e. Obtain court order when parent approval is not received.
f. If the child is legally free: a court order with notice to the child/youth’s assigned Guardian Ad Litem, Court
Appointed Special Advocate or assigned attorney.
g. Supervisor, Area Administrator and Delegated Authority will review and authorize the Exception Request. The
Supervisor or Area Administrator willmake contact with the camp and obtain and evaluate information about the
background check process, child/youth to adult ratios and planned camp activities. This information will
accompany the Exception Request for final review by the Delegated Authority.
h. Approved Exception Request will be logged and tracked in the Region
i. Approved Exception Request will be routed to the appropriate Fiduciary for action
j. If the Camp provider does not yet have a provider number a Provider Action File request will be completed by the
requesting Social Worker.
k. Once the Exception Request is approved enrollment for the child/youth may occur

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